Customer Invoice and Payment Module
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The Customer Invoice and Payment Module is is designed to allow users to manage their Accounts Receivables.   From this module you can Print Billing Invoices, Process Partial and Full Customer Payments, Print Receipts and Close Open Accounts Receivables. 

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Posting Partial or Full Invoice Payments

The procedure for posting partial or full invoice payments is as follows:

1.  Retrieve the customer or order that you wish to apply a partial or full payment.

2.  Enter the Amount Paid, Payment Date, and payment method (minimum inputs required).

3.  Click File Payment to post a partial payment or click "Close Invoice" to process a final payment and close the invoice order.  If the invoice is not paid in full a payment record will be created with the transaction details for this transaction.  Partial payments are recorded as open unapplied items to the customer's account.

Note: Full Payments can also be made directly from the Sales Order module by clicking the "Quick Pay and Close" button.

 

Orders (Not) Invoiced - The Orders not invoiced tab show all open invoice orders that have not been marked as Invoiced.  This tab works in conjunction with the Orders Invoiced tab to provide an easy method of identifying which orders have already been invoiced.  Invoicing and order is the manual process of printing the billing Invoice and then mailing, emailing or faxing the bill to the customer for payment.  
Orders Invoiced - The Orders Invoiced tab is used to show all open invoice orders for which the customer has already been invoiced. This tab works in conjunction with the Order Not Invoiced tab to provide a convenient method for tracking invoiced orders. 
AR Invoicing Reports - The AR Invoicing Reports Tab is used group accounts receivable special reports.
Look Up By Customer - Selection box is used to retrieve existing open invoices sorted by Customer Name.  
Look Up By Order ID - Selection Box is used to retrieve existing open invoices sorted by Order ID.
Look Up Filed/Posted Payment  - Selection box is used to retrieve unapplied partial payment records.  Customer payments are applied to Sales Revenues when invoice is paid in full. 
Customer Name (ID Block) - is used to show the current customer associated with this specific invoice.  Block shows Name, Address, City, State, Zip.  
Payment Method - selection box us used to select the payment method used by the customer for this transaction.
Payment Date -  is used enter the date in which this transaction will be applied.  
Payment Amount -  is used to enter the partial payment amount received for this transaction.  
Account Limit -  is used to show the preset maximum Open Invoice and Open Lease Financed alert limit for this customer.  Note: some version may not posses Lease Finance module.   
Account Balance -  is used to show the current total Open Invoice and Lease Financed balance for all customer orders.
Order Total -  is used to show the original Order Total for this invoice. 
Applied Amount - is used to show the total previous payment applied to this order. 
Payment ID - is used to show the payment ID number that uniquely identifies this payment transaction.  
Check Number - is used to record the check umber used when a payment method of "Check" is selected.  
Customer Invoice Terms - used to show the terms provide customer for this specific invoice order. 
Order Date - is used to show the date the Invoice Order was opened. 
Open Invoice Limit - is used to show the preset maximum Open Invoice Limit.
Open Invoice Balance  - is used to show the current Open Invoice Balance.
Days Open - is used to show the total days this specific Invoice Order has been opened.
Credit Card Number - used to record the customer's current credit card number.
Credit Card Type - used to record the customers current credit card type (i.e. Visa, MasterCard, American Express, Discover, ETC)  
CC Expiration Date - is used to record the credit card's expiration date. 
Card Holders Name - is used to record the card holder's name exactly as it appears on the Card..
CC Authorization Number  - used to record the authorization number obtained for this credit or debit card transaction.  
Reservation ID - is used to record any special reservation ID number.
Member ID -  is used to record any special member ID number.
Registration ID -  is used to record any special registration ID number. 
Project ID -  is used to record any special project ID number. 
Work Order ID -  is used to record any special Work Order ID number. 
General Notes -  is used to record any special transaction notes.
Payment History Tab - The payment history tab is used to show all previous payments for a specific order.
Order Detail Tab - The order detail tab is used to show line item details of a specific order.
Order Notes Tab - The Order Notes tab is used to add specific printed notes to a billing invoice. 
Print Invoice - Button used to print the default billing invoice
Print Disc Invoice - Button used to print the default billing invoice with line item Discount Percents shown.
Print Std Invoice - Used to print a standard invoice.
Print Std Disc Invoice - Used to print a standard invoice with line item Discount Percent shown.
Print CICCM - Used to print the Commercial Invoice For The Caribbean Common Market.  This is a specialized international shipping form.  Contact SBMPro for custom modifications.
Return To Sales Order Module - Button used to return Invoice Order to the Sales Order module. 
Close Invoice - Button used to close the invoice and make a final invoice payment.  Closed invoices are visible in the Closed Order Module. 
(F3) Exit - The (F3) Exit button is used to exit the module back to the main menu.  You can exit the form by clicking the button with your mouse or by pressing the F3 key on your keyboard.